A digital copier can be described as a scanner and a printer contained within the same device. The scanner records the image as digital information, which is then output through the printer portion of the device.

A digital copier scans the document only once and the digital record is stored in the memory of the device. From this digital record, the document can be output as many times as required. The content of the print output does not change until the digital file is edited or a different item is placed in the scanning portion of the device. This differs from a conventional copier that must scan the document repeatedly for every copy that is produced, which means that producing many copies can be a slow process. Usually the only way to manipulate the original image when using a conventional copier is through magnification or reduction. Continuous tone images, (photographs), do not copy well.

Since the scanned image in a digital copier is saved as digital data, it can be edited in any manner that is required before it is output. The file can also be saved for future printings that are exactly the same as the first printing or the original file can be edited at a future date before outputting.

Digital copiers use the electrophotographic process and dry toner technology for output. There are both black and white and color models available and most distributors offer copiers for sale or lease. A digital copier has fewer moving parts and will last much longer than a typical conventional copier.

The type of digital copier that is best for your organization depends upon a number of factors. Most digital copiers are known as multifunctional units, meaning that they are scanners, copiers, and printers rolled into one. Many models even include fax capabilities or offer it as an option. It is always best to do plenty of research in order to purchase the equipment that is most appropriate for your enterprise.